Diagrama Fostering recruits, trains and supports foster carers and places looked after children in the care of local authorities with them. Depending on who you are, we may collect, process and share information about you, some of which could be sensitive personal information about you or your family.

How we will use your information

We will use your information to support your application to become a foster carer with us. We will ask you to provide information directly and will obtain information about you from other sources, such as, but not limited to, local authorities, the Disclosure and Barring Service, and your employers. We will combine this information to form a detailed picture about you, your past and your suitability to be a foster carer.

It may also be necessary for us to gather information about you if you are, or have been related to someone who wishes to become a foster carer with us. This allows us to get in touch to establish the full character of our carers.

We will also gather and use information about the children and young people placed in our care. This information will be used to ensure we provide the safe and supportive homes we believe all young people deserve, as well as to ensure the safety of our foster carers, our staff, and the people we work with.

Sharing your information with others

We will share your information with others where we are required to do so by law, or to help safeguard the people in our care. This may include sharing information with local authorities, the police, education and health authorities, as well as people who work with us to help assess your suitability to become or remain a foster carer.

We will also share information about the young people in our care where required by law, to support the education and health of our looked after children, and to ensure personal safety.

We take our responsibilities to protect your privacy very seriously. Technical safeguards, such as firewalls, antivirus software, and data encryption are used to help ensure that your information is kept safe and only disclosed to people who are authorised to view it.

Where we are required to share your information with third parties, we will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information and we will try to ensure we only share it in ways that are secure.

Information you submit online via our website, or share with us by email, can never be 100% secure. Any information you share in this way is communicated at your own risk.

Visiting our websites and the use of Cookies

You can visit and browse our websites without disclosing any personal information about yourself. Our websites use cookies. Cookies are small files of letters and numbers that are stored on your computer if you agree. They help us distinguish you from other visitors to our website to help us provide you with a good experience when you browse our website, and help us to improve it.

Some of the cookies we use are analytical cookies that allow us to count the number of people who visit our website and see where they are visiting from.

Third Party Websites

Our website may contain links to other sites. We are not responsible for the privacy policies or practices of third party sites. If you follow a link to any other sites, please note that such sites have their own privacy policies and that we do not accept any responsibility or liability for their policies. Please check their policies before you submit any information to such sites.

The Data Protection Act 1998

Any information you share with us, including your email address and other contact details, is deemed as ‘personal data’ under the Data Protection Act. Diagrama Foundation follows the principles set out in the Act when processing personal information. For more information about the Act, including your rights as a Data Subject, please visit the Information Commissioner’s website at

Your right to a copy of the information we hold about you

You have the right at any time to request a copy of the information we hold about you. If you would like to do so, please write to us at the address below and include a cheque for £15 made payable to Diagrama Foundation, which is an administrative fee to help cover our costs. We will respond to you within 40 days of receiving your request.

Data Subject Access Request

Diagrama Foundation,
Floor 5
Anchorage House,
47-67 High Street,
Chatham, Kent